All about OCR scanning
OCR is the acronym for optical character recognition. This is an often used process in many work places. This process is the next step, after the scanning of typed or written documents have been done. That is to say, once the scanned images are ready in your computer, optical character recognition software is used to convey these images into readable or usable formats like PDF or MS Word. When you have to enter any kind of data from a source that is paper, OCR scanning is the way to do it. Given below is all that you need to know about this kind of scanning.
A popular form of data entry
In the present times, every kind of work is being done digitally. So, every kind of data needs to be in a digitally usable format. But, you cannot always get all data in digital form. When the data has been taken on paper, it is important to enter it into the computer in a readable form, without having to type in each word. For such purposes, OCR scanning services is the best option. It is hence a popular method of data entry. The kinds of documents that are converted with the help of OCR include bank statements, invoices, passport documents and other such printed documents. Such scanning with the help of OCR leads to various other functions like computer vision, pattern recognition, text mining, text to speech recognition etc.
Where is OCR scanning used?
Scanning with OCR has widespread applications. Especially when it comes to OCR text scanning – as this is the most common type of this kind of scanning. It is widely used as a common method for data entry in all kinds of businesses where one has to keep a record of invoices, receipts, checks etc. It helps to make textual version of documents that are printed, without taking too much time. You can even convert handwritten documents into digitally usable formats and share it across the digital platform.
Benefits of OCR scanning
With this type of scanning, the need for retyping every document is eliminated. This results in huge time savings. So, even if you lose the digital copy of a bill, you can utilize the hard copy again to replace it through such scanning. You also have an easier time searching for particular documents. OCR scanning converts documents into digital word processing documents, which can be found using any word in the document as keyword. Such scanning also makes it easier for you to edit the document, if there has been any mistake. Once the hard copy has been converted, it is open to editing and making changes. And most importantly, keeping documents in such digital form, in the computer, saves a lot of physical space that the hard copies of the documents tend to take up. It is important to keep back ups of the digital version in an external drive – so that in case you lose the hard copy and the digital copy, you still have a back up of it.
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